NUMBER: 8-13-3 APPROVED DATE: 09-07-1989

BASED ON POLICY NUMBER AND TITLE: SBTCE POLICY 8-3-100 ANNUAL LEAVE; SBTCE POLICY 8-3-101 FACULTY NONWORK DAYS; SBTCE POLICY 8-3-102 SICK LEAVE; SBTCE POLICY 8-3-103 OTHER LEAVE TYPES

SBTCE Policy 8-3-100 Annual Leave https://www.sctechsystem.edu/faculty-and-staff/policies-and-procedures/policies/8-3-100.pdf

SBTCE Policy 8-3-101 Faculty Non-Work Days https://www.sctechsystem.edu/faculty-and-staff/policies-and-procedures/policies/8-3-101.pdf

SBTCE Policy 8-3-102 Sick Leave https://www.sctechsystem.edu/faculty-and-staff/policies-and-procedures/policies/8-3-102.pdf

SBTCE Policy 8-3-103 Other Leave Types https://www.sctechsystem.edu/faculty-and-staff/policies-and-procedures/policies/8-3-103.pdf

PURPOSE. To define guidelines for use of and authorization for leave without pay. 

1. Employees who request leave of absence without pay must complete Authorization for Extended Absence from Regular Duties, TTC Form T3-25.
2. Leave without pay may be granted for the following reasons:
   1. Military leave in excess of that to which there is entitlement with pay. Use of all accrued annual leave/Faculty Non-Work (FNW) days before leave without pay status for such purpose is at the employee's option.  Accumulated sick leave may also be used per the existing Appropriations Act prior to entering leave without pay status.
   2. Annual/FNW day or sick leave when the employee has not accrued or has exhausted all annual/FNW days or sick leave.
   3. Absence of teaching faculty for reasons other than illness, disability or jury duty. However, emergency absences while school is in session, may be taken as non-work days in lieu of regularly scheduled FNW days at the discretion of the appropriate dean. Approved arrangements for substituting regularly scheduled FNW days should accompany the appropriate monthly leave reporting.
   4. Leave for additional educational training or occupational experience, which will ultimately benefit the College by increased capability.
   5. Temporary disability, after all accrued sick leave is exhausted. Use of accrued annual/FNW leave before leave of absence without pay for such purpose is an option available to the employee.
   6. Leave due to work-connected injury as defined by the workers' compensation laws.
   7. Leave requested under the FMLA for any of the following reasons (only available to employees who have worked for 12 months and at least 1250 hours in the preceding 12 months):
             - To care for the employee’s child after birth, or placement for adoption or foster care;
             - To care for the employee’s spouse, son, daughter, or parent, who has a serious health condition;
             - For a serious health condition that makes the employee unable to perform the employee’s job;
             - For military caregivers leave (26 weeks); or
             - For a qualifying exigency arising because a family member is called to active duty status in support of a contingency operation. 
3. Up to ten working days of leave without pay for any reason other than disability or military duty requires authorization by the appropriate vice president.  Authorization by the President is required for longer absences without pay.
4. During a period of leave without pay, it is the employee's responsibility to pay for all insurance premiums that are normally payroll deductible plus the employer's share of such premiums. Before going on leave, the employee should contact the Human Resources office to make the necessary arrangements to remit these payments at the appropriate time during the leave period.
5. It is also the employee's responsibility to immediately notify the supervisor, who should in turn notify the Human Resources office of any necessary change in the requested leave dates. For absences of more than one week, the employee should confirm the return date as soon as possible.
6. Direct deposit may be suspended during periods of leave without pay. The Payroll Department staff will calculate pay based on hours worked in the current month rather than deducting leave without pay the following month.  

Updated: 08-28-2009

Updated: 03-05-2014

Updated: 06-24-2019