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8-10-1 Employee Terminations

Table of Contents

  1. Introduction
  2. Area Commission
  3. Information Technology
  4. Plans and Analysis
  5. Marketing
  6. Financial Affairs
  7. Facilities Management
  8. Human Resources and Employee Relations

    8-0-0 Non-Discrimination of Persons with Disabilities Policy

    8-1-0 Affirmative Action and Non-Discrimination Policy

    8-1-1 Employment Practices

    8-1-3 Establishment and Classification of Positions

    8-1-4 Teacher and Employee Retention Incentive Program (TERI)

    8-3-2 Hazardous Weather

    8-4-1 Personnel Work Schedules and Overtime Compensation

    8-4-2 Employment of Temporary Faculty

    8-4-3 Employment of Temporary Classified Employees

    8-4-4 Adjunct Faculty Salary

    8-5-1 Faculty, Teaching

    8-5-3 English Fluency Requirements for Faculty Employment

    8-5-4 Intellectual Property Rights

    8-6-1 Political Activity

    8-7-1 Employee Alcohol/Drug Use

    8-8-1 Employment Verification

    8-8-2 Background Checks

    8-9-0 Conflict of Interest Policy/Ethics, Government Accountability & Campaign Reform Act of 1991

    8-9-1 Honorariums, Gratuities, and Gifts

    8-9-2 Prohibition of Unauthorized Use of College Assets/Information

    8-9-3 Solicitation and Distribution of Non-College Related Materials

    8-10-1 Employee Terminations

    8-12-1 Personnel Files

    8-13-1 Leave Records

    8-13-2 Leave, Temporary Disability

    8-13-3 Leave Without Pay

    8-13-4 Workers' Compensation

    8-13-5 Employee Assistance Guidelines

    8-13-6 Employee Leave Transfer Program

    8-13-8 Faculty Non-Work Days

    8-13-10 Employee Benefits, Employer-Contributed Insurance & Retirement

    8-14-1 Secondary Employment

    8-15-1 Classified Employees Compensation

    8-16-1 Orientation, New Employees

    8-17-1 Holidays

    8-18-1 Employment of Relatives (Nepotism)

    8-19-0 Statement of Ethical Principles for Employees

    8-21-0 Whistleblower Policy

    8-21-1 Whistleblower Procedure

    8-22-1 Records Retention

  9. Development
  10. Procurement and Inventory Control
  11. Auxiliary Enterprises and Printing Services
  12. Public Safety
  13. Academic Affairs
  14. Learning Resources
  15. Continuing Education and Economic Development
  16. Admissions and Registrar
  17. Student Services

NUMBER: 8-10-1 APPROVED DATE: 04-28-1999

BASED ON POLICY NUMBER AND TITLE: SBTCE POLICY 8-8-100 EXIT INTERVIEW

PURPOSE: To establish Trident Technical College’s (TTC) employee termination process.

Voluntary Termination. A TTC employee who, for personal or other reasons, wishes to terminate his/her employment, must submit, in writing, notice to the proper authority of his/her intent to resign. The proper authority must forward the letter to the Human Resources Office.  While the employee should give as much notice as possible, to allow for proper replacement, TTC requires at least a two week notice.

Involuntary Termination. All TTC permanent employees are state employees and, as such, are subject to dismissal for a number of reasons. Among these reasons are: (1) unsatisfactory performance evaluation; (2) institutional contingencies such as curtailment or discontinuation of programs and departments, or other conditions requiring reduction of staff; (3) conduct seriously prejudicial to TTC and/or the South Carolina Technical Education System; (4) failure to perform the required duties or failure to perform these duties in an acceptable manner; (5) disclosing confidential information; (6) failure to maintain satisfactory or harmonious working relationships with employees or supervisors; and (7) breach of contract such as negligent class attendance and serious deviation from syllabus. The above reasons for termination are not all inclusive, but indicate representative causes that, with appropriate documentation, will support dismissals.  NOTE:  An involuntary termination requires additional documentation as determined by the Associate Vice President for Human Resources.  Under no circumstances is a supervisor to discharge an employee without the approval of and guidance from both the Vice President for the employee's division and the Associate Vice President for Human Resources.

Exiting Process:

  1. Upon notification of a pending termination, Human Resources will send to the employee a termination package consisting of the following forms: 
    1. Termination Questionnaire (T3-44) - Employee completes form and submits to Human Resources during exit interview.
    2. Employee Check-Out Sheet (T3-15) - Employee obtains signature of each appropriate authority and submits to Human Resources during exit interview.
    3. Monthly Time Sheet (T3-43) - Employee completes form and employee and supervisor sign form projecting attendance so leave accrual is appropriately calculated during exit interview.
    4. Leave Transfer Program Donation Request form (T3-90) - Employee completes form and submits to Human Resources during exit interview.
  2. The terminating employee must submit a Monthly Time Sheet showing all annual leave and sick leave taken during the month along with the Check-Out Sheet at the time of the exit interview in Human Resources.  TTC requests terminating employees to submit the Termination Questionnaire at the time of the exit interview.
  3. After completing the necessary forms, the terminating employee must have an exit interview with the Human Resources Benefits Administrator and the Associate Vice President for Human Resources or designee on the final working day. The Benefits Administrator will answer any questions concerning the employee's termination of coverage.  The Associate Vice President for Human Resources or designee will review the Termination Questionnaire with the employee.
  4. Terminating employees will receive their final paychecks on the next regular payroll date.
  5. If anyone other than the terminating employee will be picking up the final check, the terminating employee must present, in advance, the Payroll Manager or designee with a signed and dated statement authorizing the release of the check.

Updated: 09-21-2009

Updated: 09-04-2015

Updated: 06-07-2019