Skip to main content

Table of Contents

  1. Introduction
  2. Area Commission
  3. Information Technology
  4. Plans and Analysis
  5. Marketing
  6. Financial Affairs
  7. Facilities Management
  8. Human Resources and Employee Relations

    8-0-0 Non-Discrimination of Persons with Disabilities Policy

    8-1-0 Affirmative Action and Non-Discrimination Policy

    8-1-1 Employment Practices

    8-1-3 Establishment and Classification of Positions

    8-1-4 Teacher and Employee Retention Incentive Program (TERI)

    8-2-0 Sexual Harassment and Unprofessional Conduct

    8-2-1 Sexual Harassment and Unprofessional Conduct: Reporting, Investigation, Resolution and Grievance Process

    8-3-2 Hazardous Weather

    8-4-1 Personnel Work Schedules and Overtime Compensation

    8-4-2 Employment of Temporary Faculty

    8-4-3 Employment of Temporary Classified Employees

    8-4-4 Adjunct Faculty Salary

    8-5-1 Faculty, Teaching

    8-5-3 English Fluency Requirements for Faculty Employment

    8-5-4 Intellectual Property Rights

    8-6-1 Political Activity

    8-7-1 Employee Alcohol/Drug Use

    8-8-1 Employment Verification

    8-8-2 Background Checks

    8-9-0 Conflict of Interest Policy/Ethics, Government Accountability & Campaign Reform Act of 1991

    8-9-1 Honorariums, Gratuities, and Gifts

    8-9-2 Prohibition of Unauthorized Use of College Assets/Information

    8-9-3 Solicitation and Distribution of Non-College Related Materials

    8-9-4 Employee Recognition, Official and Unofficial

    8-10-1 Employee Terminations

    8-12-1 Personnel Files

    8-13-1 Leave Records

    8-13-2 Leave, Temporary Disability

    8-13-3 Leave Without Pay

    8-13-4 Workers' Compensation

    8-13-5 Employee Assistance Guidelines

    8-13-6 Employee Leave Transfer Program

    8-13-8 Faculty Non-Work Days

    8-13-10 Employee Benefits, Employer-Contributed Insurance & Retirement

    8-14-1 Secondary Employment

    8-15-1 Classified Employees Compensation

    8-16-1 Orientation, New Employees

    8-16-2 Telecommuting

    8-17-1 Holidays

    8-18-1 Employment of Relatives (Nepotism)

    8-19-0 Statement of Ethical Principles for Employees

    8-21-0 Whistleblower Policy

    8-21-1 Whistleblower Procedure

    8-22-1 Records Retention

  9. Development
  10. Procurement and Inventory Control
  11. Auxiliary Enterprises and Printing Services
  12. Public Safety
  13. Division of Education
  14. Intentionally Left Blank for Future Use
  15. Intentionally Left Blank for Future Use
  16. Admissions and Registrar
  17. Student Services

NUMBER: 8-13-2 APPROVED DATE: 09-07-1989

BASED ON POLICY NUMBER AND TITLE: SBTCE POLICY 8-3-100 ANNUAL LEAVE; SBTCE POLICY 8-3-102 SICK LEAVE; SBTCE POLICY 8-3-103 OTHER LEAVE TYPES

SBTCE Policy 8-3-100 Annual Leave https://www.sctechsystem.edu/faculty-and-staff/policies-and-procedures/policies/8-3-100.pdf

SBTCE Policy 8-3-102 Sick Leave https://www.sctechsystem.edu/faculty-and-staff/policies-and-procedures/policies/8-3-102.pdf

SBTCE Policy 8-3-103 Other Leave Types https://www.sctechsystem.edu/faculty-and-staff/policies-and-procedures/policies/8-3-103.pdf

PURPOSE:  To ensure the rights of employees who become temporarily disabled due to physical or mental illness, injury, or maternity.

Family Medical Leave Act (FMLA)

Leave taken under this section may qualify for FMLA leave and, if so, will run concurrently.

Americans with Disabilities Act (ADA)

Under the Americans with Disabilities Act of 1990, certain extended illnesses may be protected as disabilities and may require reasonable accommodation.

  1. Extended temporary disability is defined as an illness, injury, or pregnancy that requires the employee to be away from work for an extended period of time.

  2. The college shall not deny a request for any extended disability leave for bona fide illness or other disability for an employee who has served satisfactorily in the college for a period of six months or more. The college will grant extended disability leave including leave without pay with reinstatement privileges to the same position or to an equivalent position with equivalent benefits, pay, responsibilities, and other terms and conditions of employment.

  3. To the extent permissible, the inclusive dates for extended temporary disability shall be at the request of the employee based on the determination and advice of a doctor.

  4. An employee on extended temporary disability leave must use all accrued sick leave before requesting leave without pay. The employee shall have the option of using or retaining accrued annual leave or faculty non-work days.

  5. For extenuating circumstances, the appropriate vice president may request that the President advance up to 15 days of sick leave, provided the employee has already used all accrued annual leave and there is reasonable assurance that the employee is to return to full duty.  An Employee that participates in the College's Sick Leave Grant Program and terminates employment with the College before the employee repays the sick leave grant is required to reimburse the College an equal amount to the leave deficit. The vice president should send the request in writing along with Form T3-25 (Authorization for Extended Absence from Regular Duties) to the Human Resources Office who will in turn send it to the President. The President has final approval.

  6. An employee should request extended temporary disability leave 30 days in advance on Form T3-25 when the need for leave is foreseeable. When the need for leave is not foreseeable, the employee should give notice to his/her immediate supervisor as soon as possible.  In case of an unforeseeable disability, the employee’s immediate supervisor is responsible for notifying the Human Resources office. The College may request additional documentation from the physician issuing the certificate, or require other medical opinions. Only the employee's physician may amend the original provided dates.

  7. When extended temporary disability leave is due to pregnancy, the employee may use sick leave only for the period when, in the physician’s medical opinion, that employee will be physically incapable of performing normal duties or that continuing to perform normal duties would be hazardous to the health of the employee. If the employee desires additional time off, the employee may refer to other leave procedures for applicability. Approval of such additional leave will be at the discretion of the appropriate dean or director or vice president.

  8. It is the employee's responsibility to immediately notify the supervisor of any necessary change in the requested leave dates and provide the Human Resources office with the physician's documentation of amended dates. If the leave period should begin or end before or after the original projected dates, it is the supervisor's responsibility to notify the Human Resources office in writing immediately.

  9. During a period of leave without pay, it is the employee's responsibility to pay for all insurance premiums that are normally payroll deductible.  Before going on leave, the employee should contact the Human Resources office to make the necessary arrangements to remit these payments at the appropriate time during the leave period.

  10. The College shall maintain all leave records for each employee eligible for such leave.  Such records shall be reviewed by or reported to the employee not less than once per calendar year and be supported by individual leave requests.  Failure to report leave taken is considered as being paid for hours not worked and in violation of the South Carolina Wage Payment Act and may be subject to disciplinary action up to and including termination.

Updated: 02-26-2010

Updated: 03-05-2014

Updated: 03-21-2016

Updated: 07-30-2018

Related Links

(c) Trident Technical College