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8-13-1 Leave Records

 

NUMBER:  8-13-1          APPROVED DATE:  09-13-1999

BASED ON POLICY NUMBER AND TITLE:  SBTCE POLICY 8-3-100 ANNUAL LEAVE; SBTCE POLICY 8-3-102 SICK LEAVE

PURPOSE: To establish Trident Technical College's (TTC) process to maintain accurate leave records on all employees in accordance with the Personnel Procedures Manual of the State Board for Technical and Comprehensive Education.

  1. Leave Records:  TTC’s Human Resources office will maintain leave records on all employees in full-time equivalent (FTE) positions.
  2. Accumulated Leave:  The individual employee leave records will reflect accumulated annual and sick leave balances on a monthly basis.
  3. Leave Balance Statement:  By the 15th of each month, the Human Resources office will provide each employee with a report of hours accumulated via the on-line leave system. Each employee should report all discrepancies within ten days of receipt of the monthly report. Otherwise, TTC presumes the reported balance is accurate and it becomes the employee’s official balance for the reporting period.
  4. Leave with pay for 10 or Fewer Consecutive Workdays:  Leave with pay for 10 or fewer workdays may be authorized solely on the Monthly Time Sheet (TTC Form T3-43). Authorization for Extended Absence from Regular Duties (TTC Form T3-25) is required for all leave without pay and for any leave of more than 10 consecutive workdays.  Supervisors should send TTC Form T3-25 to the Human Resources Office as soon as they are aware of the applicable absence.

Updated: 07-14-2009

Updated: 06-07-2017