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16-6-1 Course Withdrawal

 

NUMBER:  16-6-1          APPROVED DATE:  03-27-2001

BASED ON POLICY NUMBER AND TITLE:  SBTCE 3-2-105.1 GRADING SYSTEM AND STANDARDS OF STUDENT PROGRESS

Purpose:  After the official drop/add period ends, a student may withdraw from a course and receive a "W" through the date published in the academic calendar as the last date to withdraw.

  1. STUDENT RESPONSIBILITY 
    The student is responsible for initiating the process to withdraw from a course. Students who do not initiate a withdrawal by the last date to withdraw will receive academic grades in all courses.
  2. WITHDRAWAL FORM 
    To withdraw from a course, the student must complete and submit a Course Withdrawal form to the Registrar's office by the official last date to withdraw or complete a withdrawal request using TTC Express in the student portal.
  3. VETERAN STUDENTS 
    Students receiving Veterans' benefits are required to obtain verification of the last date of attendance and the instructor's signature for inclusion on the Course Withdrawal form.
  4. FINANCIAL AID AND SCHOLARSHIP RECIPIENTS 
    Financial Aid recipients should discuss course withdrawal with the Financial Aid/Veterans Assistance office to determine if withdrawing from all courses will require repayment of any federal aid they received and/or affect their continued eligibility for federal financial aid. The federal government will not provide benefits for a course and may suspend financial aid to students who withdraw from the same courses more times than federal guidelines permit.
        
    Scholarship recipients should discuss course withdrawal with a financial aid officer to determine if the reduction in credit hours will affect eligibility to receive further scholarship aid.
  5. POSTING OF W 
    The grade of "W" will be entered on the student's academic record and will be reflected on the student's official academic transcript. The grade of "W" does not affect the student's academic record or GPA.
  6. REFUND POLICY 
    The Finance Department processes refunds for withdrawal according to the College's pro-rated refund policy.
  7. COURSE SYLLABI 
    Faculty should publish the College's  Course Withdrawal procedure and the official last date to withdraw from a course in all course syllabi.
  8. LAST DATE OF ATTENDANCE
    The Last Date of Attendance (LDA) is required for all Veteran students who withdraw from courses.  Veteran students are required to submit a completed Course Withdrawal form to the Registrar's office with the instructor's signature and a recorded Last Date of Attendance.  The Registrar's office will record the Last Date of Attendance for all non-Veteran students as the date the student withdrew from the course.
  9. LATE COURSE WITHDRAWAL APPEAL
    Students who miss the last day to withdraw from a course must contact the academic dean for their program of study to file a Late Withdrawal Appeal form in writing along with the required written justification and supporting documentation.  Students must submit the Late Withdrawal Appeal form no later than the end of the second semester after the semester of late withdrawal request.

    A Late Withdrawal Appeal will be considered only for circumstances that made it impossible for the student to withdraw by the published last date to withdraw for the specific term/semester.

Updated: 09-27-2007

Updated: 04-12-2017