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16-0-5 Grade Changes

 

NUMBER:  16-0-5          APPROVED DATE:  07-24-1995

BASED ON POLICY NUMBER AND TITLE:  SBTCE NO. 3-2-105 GRADING SYSTEM AND STANDARDS OF STUDENT PROGRESS

PURPOSE:  To outline the requirements for instructors to submit a change of grade to the Registrar's office for a student's education records. 
  1. CHANGE OF GRADE
    Students seeking a change of grade must contact the instructor who originally assigned the grade.  Instructors approving a change of grade will complete a "Change of Grade Request" form.
  2. INSTRUCTOR
    After completing information on the Change of Grade Request form pertaining to the student, course, and reason for the grade change, the instructor signs and forwards the Change of Grade Request form to the appropriate department head for authorization.  The department head will then forward the form to the academic dean, who will forward it to the Registrar's office for the grade change to be processed.  At no point in the process are students to handle Change of Grade Request forms.
  3. REGISTRAR
    The grade change becomes official only after the Registrar or a designated representative signs the form and enters the changed grade into the student's education records.
  4. DISTRIBUTION
    The Registrar signs and distributes copies of the Change of Grade Request form to the academic department/division.
  5. LIMITATIONS
    Instructors must submit a Change of Grade Request (other than an Incomplete) within two semesters after the term/semester when the instructor originally assigned the grade.  In accordance with Procedure 16-0-6 - Removal of Incomplete Grade, students must complete the coursework for an Incomplete Grade ("I") by the established mid-term date for the next full semester (not the next term within the same semester).  Unless the instructor submits a Change of Grade Request form by the appropriate date in the next academic semester, an incomplete grade of "I" automatically converts to a grade of "F" at the mid-term date.  

    NOTE:  Exceptions to the above will be at the discretion of the Assistant Vice President for Instruction.


Updated: 01-31-2007

Updated: 07-14-2016