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16-7-2 Issuance of Transcripts

Table of Contents

  1. Introduction
  2. Area Commission
  3. Information Technology
  4. Plans and Analysis
  5. Marketing
  6. Financial Affairs
  7. Facilities Management
  8. Human Resources and Employee Relations
  9. Development
  10. Procurement and Inventory Control
  11. Auxiliary Enterprises and Printing Services
  12. Public Safety
  13. Division of Education
  14. Intentionally Left Blank for Future Use
  15. Intentionally Left Blank for Future Use
  16. Admissions and Registrar

    16-0-3 Advisor Assignments

    16-1-0 Admissions Policy

    16-1-1 Admissions, Allied Health and Nursing Programs

    16-1-7 Admissions, Academic Eligibility Criteria

    16-3-1 Admissions, International Students

    16-4-1 Admissions, High School Students

    16-9-1 Residency

    16-0-5 Grade Changes

    16-0-6 Incomplete Grade, Removal of

    16-1-3 Returning Students

    16-1-5 Advanced Standing

    16-1-6 Advanced Standing Credit for Trident Technical College Continuing Education Coursework

    16-1-9 Credit Through Experiential Learning

    16-5-1 Academic Standing

    16-5-2 Academic and Financial Aid Suspension Appeals Committee

    16-6-1 Course Withdrawal

    16-6-2 Never Attended

    16-7-1 Student Records, Confidentiality

    16-7-2 Issuance of Transcripts

    16-7-3 Student Name Change

    16-7-4 Student Social Security Number Change

    16-7-5 Student Major Updates

    16-7-6 Sealing of Records/Removal from Class

    16-10-1 Graduation, Application & Verification

    16-10-2 Graduation Committee

    16-10-3 Awarding of Degrees, Diplomas, and Certificates

    16-10-4 Graduation, Course Substitutions

    16-10-5 Catalog Applicability

  17. Student Services

NUMBER: 16-7-2 APPROVED DATE: 08-30-1995

PURPOSE:  To explain Trident Technical College's (TTC) transcript issuance guidelines.

The authority to issue as well as certify the authenticity of student transcripts resides solely with the Registrar's office. The Associate Registrar/Student Services Compliance Officer will assume such authority in the absence of the Registrar.

    The Registrar's office releases official transcripts in accordance with the Family Educational Rights and Privacy Act of 1974, except as required by court order or subpoena.  External third party requests for a student transcript require written authorization from the student.
    Unofficial transcripts issued to students will include an academic history and an "Issued to Student" designation. Transcripts issued to students do not include the Registrar's signature or the TTC College Seal, and are only given to the student initiating the transcript request.
    An advisor transcript includes a student's academic history and a "For Advisor's Use Only" designation. Advisor transcripts do not carry the Registrar's signature or the TTC College Seal.  Advisor transcripts are restricted to appropriate college personnel.  Advisor transcripts are for internal college use and are not releasable to a student or anyone acting on a student's behalf.
    A student requesting the issuance of an official transcript must submit a transcript request form to the Registrar's office or request an official transcript online from the National Student Clearinghouse.  If the student is unable to obtain a transcript request form or go online to complete a request, then the Registrar's office will process a signed correspondence from the student that contains information pertinent to the transcript request.  The Registrar requires proper photo for submitting and picking up official transcripts in person.
    The Registrar's office maintains records of the issuance of transcripts for six months prior to disposal.
    Transcripts and/or credentials from other institutions or agencies become part of a student's TTC academic record (see TTC Procedure 16-7-1). The Registrar will not release external documents or copies for a student or anyone acting on a student's behalf.

Updated: 01-31-2007

Updated: 04-12-2017