ARTICLE I: AREA COMMISSION COMPOSITION AND RESPONSIBILITIES
Section One - Composition
Trident Technical College shall be governed by an Area Commission consisting of nine members. Three members from each of the three counties (Berkeley, Charleston, Dorchester) are recommended by the respective appointing body of each county and officially appointed by the Governor.
Section Two - Responsibilities
The Area Commission shall be a corporate body with all powers usually conferred upon such bodies to enable it to acquire, hold, and transfer real and personal property, to enter into contracts, to institute and defend legal actions and suits, and to exercise such other rights and privileges as may be necessary for the governance of the institution and for carrying out the provisions and purpose of the institution, in accordance with the mission of the college and policy governance principles.
The official title of the Area Commission shall be the Area Commission for Trident Technical College, formerly known as the Area Commission for Berkeley-Charleston-Dorchester Technical Education Center.
The Area Commission has the responsibility for the development and the operation of Trident Technical College within the framework of the enabling laws and the policies of the State Board for Technical and Comprehensive Education.
ARTICLE II: OFFICERS AND DUTIES
Section One - Election and Term of Office
Officers of the Area Commission shall consist of a Chairman, Vice Chairman and Treasurer and shall be elected by the Commission from its membership. The Chairman, Vice Chairman, and Treasurer shall be elected by simple majority vote for a period of two years and shall be eligible for re-election by the Commission. When an officer vacancy occurs, it shall be filled for the remainder of the unexpired term in the same manner in which regular elections are made. The service of an unexpired term as an officer shall not be included in the maximum two terms an officer may serve.
Election of officers shall be held at the last regularly scheduled meeting prior to July 1 of the election year.
The President of the College shall be the Executive Officer of the Area Commission and shall serve on appointment at the will and pleasure of the Commission. The President shall serve as the Secretary of the Commission.
Section Two - Chairman
The Chairman shall be empowered to establish committees and appoint the members of such committees. The Chairman shall execute all contracts and other documents on authority by and in the name of the Commission, preside at all meetings of the Commission, call special meetings of the Commission, and discharge all other functions delegated to him or her by the Commission.
Section Three - Vice Chairman
The Vice Chairman shall preside in the absence of the Chairman, perform all duties of the Chairman with full authority during the absence or disability of the Chairman, and shall discharge any other functions delegated to him or her by the Chairman or Commission.
Section Four - Treasurer
The Treasurer shall chair the Finance and Administration Committee.
Section Five - President of the College
As Chief Executive Officer of the Institution, the President is charged with the management of the college in accordance with all applicable federal and state laws and regulatory requirements and with the Executive Parameters Policies as established by the Area Commission.
The President also serves as Secretary and is responsible for keeping an accurate record of the proceedings of the Area Commission. As Secretary, he or she shall have custody of the Corporate Seal of the Commission, affix it to official documents, and attest same by his or her signature. The President shall have custody of all official records and documents of the Area Commission and shall prepare or have prepared and maintained an indexed compilation of all by-laws and amendments thereto. The President is appointed by the Area Commission and serves at the will and pleasure of the Commission.
ARTICLE III: POWERS AND DUTIES OF THE AREA COMMISSION
Section One - The Area Commission
The Area Commission may adopt and take the necessary legal action to receive authorization to use the Corporate Seal. The Area Commission shall also be responsible for the development and adoption of by-laws, rules and regulations, and to take additional organizational action deemed necessary to conduct business and to obtain authorization to expend its funds.
The Area Commission is guided by three basic principles that help define its role and function. First, the Area Commission is a legislative body whose primary function is the determination of local policies. The Area Commission makes every effort to assure that the institution is properly run by the President, and does not attempt to run its day-to-day operations. Second, the authority of the Area Commission rests in the Commission as a whole, not in individual commissioners. An individual member of the Area Commission can act in an official capacity only during a duly constituted meeting of the Area Commission, or when designated to do so by its official and recorded actions. Third, since the Area Commission's major responsibilities are to provide local governance and assist in the development and evaluation of the progress of the institution, it is extremely important that the President be held directly responsible for such progress and development.
Within applicable laws and regulatory requirements, the Area Commission establishes policies to further the mission, vision, goals and values of the college. In addition to the By-laws, the Area Commission acts in accordance with the Governance policies adopted and amended by the Area Commission.
Section Two - Committees of the Area Commission
The Area Commission may establish such standing committees and such ad hoc committees, as it deems necessary to secure and protect the College's welfare. The Chairman shall appoint the chairperson of all committees except the Executive Committee of the Commission. The authority delegated to committees shall be specified at the time of appointment. All standing committees except the Executive Committee are committees of the whole. The standing committees include Building and Grounds, Finance and Administration, Curriculum and the Audit committees.
If the Area Commission in regular or special meetings authorizes a committee to act on a matter referred to it, the Chairman of the committee shall report within a reasonable time to the Commission the actions taken and the action of the committee shall be final; otherwise, committee action shall be reported as a recommendation for consideration and action by the Commission at a regular or special meeting.
The Executive Committee shall consist of the Chairman, the Vice-Chairman and the Treasurer of the Area Commission. The Chairman of the Area Commission shall serve as a Chairman of the Executive Committee.
The Executive Committee, during the intervals between the meetings of the Commission shall have and exercise all powers, privileges and prerogatives of the Commission except those expressly reserved herein to be exercised by the Commission in regular or special meetings. All of the acts of the Executive Committee made in accordance with these by-laws shall be reported to the full commission and shall be reflected in the minutes of a Commission meeting.
The Chairman of the Executive Committee may call meetings of the Committee at any time with reasonable notice.
At or before each meeting of the Commission, the Executive Committee shall submit minutes of its activities since the last meeting of the Commission, with such suggestions and recommendations as it shall deem expedient for the best interests of the College. The Executive Committee may at any time request the counsel of the members of the Commission before making a decision even if the committee is authorized to act.
Section Three – Commission Member Orientation and Professional Development
The Area Commission and College President, to the best of their abilities, will assist each newly appointed member to understand the board’s functions, governance structure,policies and responsibilities. The Commission Chairman and the President will conduct a timely orientation for each newly appointed member and will provide the new member with materials pertinent to the governance structure,policies and responsibilities of the Commission, including a copy of the Commission’s Bylaws.
The Area Commission will encourage all members to participate in meetings and activities of the state Area Commissioner Association as well as state, regional and national ACCT organizations; and commissioners will be further encouraged to study and examine the materials received from such organizations to support the implementation of their function as members of the commission.
The college’s budget will include funds for travel expenses for individual members to advance their development as members of the Commission. When the full Commission does not attend a conference, convention or workshop, those who do participate will be requested to share information, recommendations and materials acquired at the meeting.
In accordance with Policy Governance principals and to assist commissioners to understand the college’s mission and functions, the College President will request members of the staff to appear before the Commission from time to time to present and discuss new developments in various program areas.
ARTICLE IV: MEETINGS
Section One - Regular Meetings
The regular meetings of the Commission shall be held at least every other month beginning in January, unless the Chairman shall fix other times and/or places of the meetings.
Section Two - Special Meetings
The time, place and purpose of special meetings may be fixed by the Chairman or by four members of the Commission. The business to be transacted at any special meeting of the Commission shall be confined to such matters as have been specified in the call to members and officers of the Commission.
Section Three - Notices of Meetings
Members and officers of the Commission and the President shall be notified in writing by the (Secretary) or a person designated by the Secretary of the time and place of all meetings and the purpose or purposes of special meetings at least seventy-two (72) hours in advance of meetings, except, the Chairman shall have authority to call special meetings without such notice for what he deems to be an emergency meeting. A Commissioner may also waive notice of a regular meeting.
Section Four - Quorum
Five members of the Commission in attendance, in person or by telephone conference ( telephone conferencing means the Commissioner not physically present must be able to hear the voices of the other Commissioners and they to hear him or her) at meetings shall constitute a quorum for the transaction of business. However, no business shall be transacted without an affirmative vote of at least five members on the Commission on the following matters:
- determination of policy
- making rules and regulations
- appointment of a President
- the establishment or elimination of curricula
Section Five - Agenda
The President of the College shall provide the Chairman with a list of those items to be presented to the Commission with his or her recommendations. Commission members and all other persons must submit agenda items for consideration to the President or the Chairman at least 14 days prior to the Commission meetings.
In emergencies, the Chairman, upon request of the President or members of the Commission, may add items to the agenda regardless of the date he receives such items.
Section Six - Order of Business
The regular order of business at meetings of the Commission shall be:
- Call to Order, Moment of Silent Reflection, Announcements and/or Introduction of Guests
- Approval of Minutes
- Monitoring Information
- Approval of Consent Agenda Items
- Governance Process Policies
- Executive Parameters Policies
- Commission-President Relationship Policies
- Institutional Goals Policies
- President's Report
- Commission - Comments, Updates and New Business
- Executive Session, If Necessary
Section Seven - Parliamentary Rules
The latest edition of Robert's Rules of Order shall be followed in conducting meetings of the Commission unless otherwise provided by the Commission.
Section Eight - Individual and/or Group Hearings
Any individual or organized group desiring to appear before the Commission shall state in writing the purpose of such appearance and the name of each person who is to appear as a spokesperson. The statement shall be filed with the President or the Chairman at least fourteen (14) calendar days prior to the meeting of which the hearing is to be held.
ARTICLE VI: AMENDMENT OF BY-LAWS
These by-laws may be altered, repealed, amended or added to by a majority vote of all members of the Commission at any regular meeting or at any special meeting called for that purpose. Any proposed change in the by-laws must be presented to the Commission at least one week prior to the time at which they are formally considered. A particular by-law may be temporarily suspended by unanimous vote providing all members are present and voting.
Approved by TTC AC: 9/74
Revised by TTC AC: 3/79
Revised by TTC AC: 7/87
Approved by TTC AC: 8/88
Approved by TTC AC: 9/91
Approved by TTC AC: 9/98
Approved by TTC AC: 8/02
Approved by TTC AC: 1/08
Approved by TTC AC: 9/12