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11-0-1 Bookstore, Official Purchases

Table of Contents

  1. Introduction
  2. Area Commission
  3. Information Technology
  4. Plans and Analysis
  5. Marketing
  6. Financial Affairs
  7. Facilities Management
  8. Human Resources and Employee Relations
  9. Development
  10. Procurement and Inventory Control
  11. Auxiliary Enterprises and Printing Services

    11-0-1 Bookstore, Official Purchases

    11-0-2 Duplicating/Printing Services

    11-1-1 Food Services, Contracts

  12. Public Safety
  13. Academic Affairs
  14. Learning Resources
  15. Continuing Education and Economic Development
  16. Admissions and Registrar
  17. Student Services

NUMBER: 11-0-1 APPROVED DATE: 09-13-1999

  1. Purchases:  Personnel authorized by budget administrators may make purchases in the bookstore and charge items to their departmental accounts.

  2. Billings:  Billing will be by means of a two-part cash register receipt processed at the time of purchase. The purchaser signs one copy and keeps the original receipt. The Bookstore retains the signed copy.

  3. Postings:  At the end of each month, the Bookstore totals the receipt forms by account number and sends the charges via email to the Finance Department for posting to the ledgers. Budget Administrators are to identify and monitor purchases on the monthly financial reports.

  4. Limitations: The Bookstore will not purchase items that are in conflict with the college's purchasing procedures. Since the college has a contract with an external vendor for office supplies, the Bookstore maintains a limited inventory of these items.

Updated: 11-21-2008

Reviewed: 06-04-2015

Reviewed: 02-11-2019