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10-2-8 Purchasing Card Program

 

NUMBER:  10-2-8          APPROVED DATE:  01-10-2005

BASED ON POLICY NUMBER AND TITLE:  2-12-0 EP4: FINANCIAL CONDITION

PURPOSE:  To provide guidelines for Trident Technical College's (TTC) Purchasing Card Program.

PROGRAM:  The State of South Carolina Purchasing Card Program allows the issuance of charge cards to authorized, full-time State of South Carolina employees in order to manage small value purchases of supplies and materials for State business use.  Purchasing cards are subject to small purchases procedures contained in the South Carolina Consolidated Procurement Code and the South Carolina Purchasing Card Policy and Procedures.  The TTC Purchasing  Card Program operates in accordance to these procedures as well as the guidelines and processes contained within the TTC Purchasing Card Program User Manual.

  1. CARDHOLDER ELIGIBILITY
    In compliance with South Carolina Purchasing Card Policy and Procedures, the college may provide purchasing cards to authorized, full-time TTC employees only; one purchasing card per employee.

  2. CARD ISSUANCE
    The college will issue purchasing cards in the individual names of employees, and employees cannot share or transfer purchasing cards.  The college will not issue purchasing cards in the name of a department or work unit.

    All cardholders must successfully complete required training and sign a Cardholder Agreement form prior to receiving a purchasing card.

  3. SPENDING LIMITS
    Purchasing card spending limits include monthly credit limits and single transaction limits.  Default credit limits are set at $5,000 per month and $500 per single transaction; however, limits may be adjusted as provided in the TTC Purchasing Card Program User Manual.

  4. PURCHASING CARD USE AND LIMITATIONS
    Cardholders must only use purchasing cards for legitimate college business purchases. Prohibited actions and purchases are detailed in the TTC Purchasing Card Program User Manual.

  5. VIOLATIONS
    Cardholders will be required to reimburse the college for all costs associated with their inappropriate use of purchasing cards.  Cardholders who violate any state or college policy, procedure, or process may have their purchasing cards suspended or revoked, and cardholders may be subject to disciplinary action up to and including termination.




Updated: 07-13-2015