BASED ON POLICY NUMBER AND TITLE:
2-18-0 VISION STATEMENT, MISSION STATEMENT, INSTITUTIONAL VALUES, INSTITUTIONAL GOALS AND OBJECTIVES — GOAL 7 FINANCIAL RESOURCES
PURPOSE: This procedure defines the purpose and functions of Trident Technical College's Development Department.
The Development Department is committed to obtaining external funding to improve the quality of instruction, student services, facilities, equipment, staff development and programs in order to assist the College in meeting its mission and goals. Utilizing a strategic planning process designed to support the College’s goals, objectives and identified needs, the Development Department seeks to be responsive to emerging opportunities while driven by thoughtful planning.
The Development Department is responsible for the procurement of external funds and the general management of externally-funded programs for Trident Technical College (TTC) and the Trident Technical College Foundation. The Development Department is the focal point for grant activities within the institution, regardless of source. All notices of external funding opportunities, award letters, rejection notices, reports and audits from funding agencies should be forwarded to the Development Department upon receipt. The Development Department staff will disseminate this information as required throughout the institution.
STRATEGIC PLANNING PROCESS
The Vice President for Development and the Development Department staff identify strategic goals and priorities for the College and for the Foundation (in conjunction with the TTC Foundation Trustees, as appropriate). Development Department staff also identify a working slate of anticipated grant proposals that are in alignment with the College's mission.
For general fundraising efforts, including major gifts, the Vice President for Development keeps the President apprised of efforts and donor prospects. For grants, a Development staff member submits email notification to the President and the President's Cabinet to notify them that a proposal is under development and to solicit feedback on the proposed project and budget.
All proposals to external funding agencies from TTC are required to be developed and submitted through the Development Department. This policy insures that all proposals meet minimum standards of quality and do not conflict with other solicitations.
GRANT PROPOSAL DEVELOPMENT PROCESS
Development Department staff members provide technical assistance during proposal development to include funding source research; interpretation of funding guidelines including allowable activities and costs; completion of appropriate agency forms; writing of concept papers and letters of intent; and proposal writing as needed. Final proposal development is a joint effort by the Development Department staff, the proposal originator and other appropriate faculty, staff and community members. The Development Department coordinates final proposal preparation, including review by appropriate Vice President(s)/Dean(s)/Department Head(s), obtaining authorized signatures, and ensuring final production and submission.
COLLABORATION WITH OTHER INSTITUTIONS
Faculty and staff participating in externally funded programs in which TTC is not the lead institution must coordinate their component of the project with TTC's Development Department staff.
Deadlines of most funding sources are absolute and late proposals are not considered. A Development Department staff member sets an internal deadline which allows adequate time for processing and coordination with the President. It is the responsibility of the proposal originator to assist the Development Department staff in establishing and adhering to internal deadlines.
All submitted proposals are kept in electronic or hard copy files in the Development Department in accordance with the College’s record retention procedure and applicable private, state, or federal guidelines.