PURPOSE: This procedure defines the purpose and functions of Trident Technical College's Development Department.
The Development Department, which is part of the President's Office, is committed to obtaining external funding to improve the quality of instruction, student services, facilities, equipment, staff development and programs in order to assist the College in meeting its mission and goals. Utilizing a strategic planning process designed to support the College’s goals, objectives and identified needs, the Development Department seeks to be responsive to emerging opportunities while driven by thoughtful planning.
The Development Department is responsible for the procurement of external funds and the general management of these programs for Trident Technical College and the Trident Technical College Foundation. The Development Department is the focal point for grant activities within the institution, regardless of source. All notices of external funding opportunities, award letters, rejection notices, reports and correspondence with the funding agency should be forwarded to the Development Department immediately upon receipt. The Development Department staff will disseminate this information as required throughout the institution.
STRATEGIC PLANNING PROCESS
In conjunction with the TTC Foundation Trustees, the Development Department staff identifies goals and priorities, and funding goals.
As each proposal/application is developed for grants or major donors, the assigned Development Department staff member works closely with the TTC Foundation Executive Director and President to keep them informed of major donor prospects and in the case of grants, submits a Project Notification Form via email to Cabinet for review. The purpose of this form is to notify Cabinet members of the proposals that are currently underway and to solicit feedback on project design or budget concerns.
All proposals to external funding agencies from TTC are required to be developed and submitted through the Development Department. This policy insures that all proposals meet minimum standards of quality and do not conflict with other solicitations.
GRANT PROPOSAL DEVELOPMENT PROCESS
Development Department staff members provide technical assistance during proposal development to include funding source research; interpretation of funding guidelines including allowable activities and costs; completion of appropriate agency forms; writing of concept papers and letters of intent; and proposal writing as needed. Final proposal development is a joint effort by the Development Department staff, the proposal originator and other appropriate faculty, staff and community members. The Development Department staff coordinates final proposal preparation, including review by appropriate Vice President(s)/Dean(s), Department Head(s), obtaining authorized signatures, final production and submission.
COLLABORATION WITH OTHER INSTITUTIONS
Faculty and staff participating in externally funded programs where TTC is not the lead institution must coordinate their component of the project with TTC's Development Department staff.
Deadlines of most funding sources are absolute and late proposals are not considered. The assigned Development Department staff member sets an internal deadline which allows adequate time for processing and coordination with the President. It is the responsibility of the proposal originator to assist the Development Department staff in establishing and adhering to internal deadlines.
All submitted proposals are kept in electronic or hard copy files in the Development Department in accordance with the College’s record retention procedure and applicable private, state, or federal guidelines.