Faculty/Staff Resources > Information Processing > Originator's Procedure Guide
Originator's Procedure Guide

 

Location: 300|376  |  Telephone: 6372 & 6685  |  Mail Code: US-M
Hours: M-F 8:00 a.m.- 5:00 p.m.


Services

Listed below are several of the types of documents the IPC can produce.

  • Course outlines, syllabi, handouts
  • Tests
  • Proposals, manuals, needs assessments, self-studies
  • Business cards, tickets
  • Labels, certificates
  • Brochures, newsletters, reports
  • Overhead transparencies
  • Forwarding to Print Shop upon completion  Top

Submitting Work to the IPC

All requests for services must be accompanied by an Information Processing Work Request form (available from the IPC). Documents submitted to the IPC may be typewritten or handwritten draft, IBM diskette or email. Ink pens should be used for handwritten documents. Please do not use pencil.  Top

Policies of the IPC

Standard formats have been developed (for tests, syllabi, proposals, etc.) and will be used unless the originator indicates otherwise. If you need an unusual format, please provide an example with your request.

Only one final copy of a document will be supplied by the Center. Please use Printing Services (Bldg. 500) for additional copies. The originator of a document has the responsibility for reproduction, assembly, and release of documents.

Further, it is the originatorís responsibility to provide accurate and complete information on materials submitted. The Center cannot be responsible for the searching of names, addresses, zip codes, College mailing codes, or verification of calculations.

The Center has a document pick-up system which requires the date of pick-up and signature of the person picking up the documents. We are security conscious. Tests will not be released to workstudy students. Also available for your convenience is an after-hours drop box. It is mounted on the wall just outside the entrance to the Center for Faculty|Staff Development and Support. Top

Printer Fonts and Graphics

The IPC has the capability to produce documents for vision-impaired students (large print). Please mark the Work Request form appropriately. Graphics are available for use in your documents.  Top

Suggested Document Turnaround Time

The following is provided to assist in the calculation of lead time needed for document turnaround. The Center workload and document complexity will determine turnaround of each document. If deadlines cannot be met, someone will contact the originator. Special needs will be taken into consideration. Preparation for the next semester is a rather hectic time in the Center and all guidelines are subject to change due to the workload. During this time period, priority will be given to syllabi and tests.  Faculty are asked to limit submission of documents other than syllabi and tests during this time period.  Syllabi submitted for the new semester are processed on a "first in - first out" basis so that those individuals who thought ahead and prepared are not penalized by those who did not!

Type of Document

Approximate Turnaround Time

Syllabus

3-10 pages

3-5 working days

 

11-30 pages

7-9 working days

 

31-50 pages

11-14 working days

 

Over 50 pages

As agreed upon with IPC Manager

Test

1-50 questions

4 working days

 

75+ questions

6-7 working days

Document

<10 pages

5 working days

 

>10 pages

As agreed upon with IPC Manager

Special Project

i.e., manuals

As agreed upon with IPC Manager

  • When determining due dates, please do not include holidays or weekends.
  • Please allow additional time for documents being forwarded to the Print Shop.
  • Please allow additional time when sending documents through Campus Mail.
  • Documents with special needs (such as equations, graphics, graphs, etc.) often require additional time.  Top

Revision and Proofing

Even though the staff proofreads all documents, the originator is ultimately responsible for a documentís accuracy. The originator should thoroughly proofread the document for content as well as typographical accuracy before distribution.

When resubmitting a document for editing, please use the yellow copy of the original Work Request form. This will save the College money for reprinting of NCR forms, and automatically clues the staff that the document needs revisions only.

Additional guidelines to aid in marking copy for revisions and corrections.

  • Complete the appropriate revision section of the original Work Request form and resubmit the entire document - not just the pages needing revisions.
  • Originatorís alterations and corrections should be handwritten on the draft copy being returned for revision.
  • Use a ball-point pen and standard proofreaderís marks when making revisions. Changes may be made between lines or in the margins. If changes are extensive, please submit the changes on a separate page(s).
  • If the sequence of text must change, please use sequential numbers or letters to indicate the new sequence. Revisions will be returned to the originator if the cut and paste method is utilized.  Top

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