TTC's Policies and Procedures > Financial Affairs > 6- 2-3 Credit Course Assistance, TTC and Other Accredited Institutions
6- 2-3 Credit Course Assistance, TTC and Other Accredited Institutions
TITLE NUMBER APPROVED DATE
CREDIT COURSE ASSISTANCE, TTC AND OTHER ACCREDITED INSTITUTIONS 6-2-3 11-10-99
 
BASED ON POLICY NUMBER AND TITLE
SBTCE POLICY 8-10-100 EMPLOYEE DEVELOPMENT

PURPOSE: To establish guidelines for Tuition Assistance Programs at TridentTechnical College.

Based upon funding availability, the Trident Technical College Foundation assists employees by offering two professional development opportunities, the Credit Course Assistance and the Tuition Assistance programs. Credit Course Assistance refers to professional courses taken at other accredited institutions, while Tuition Assistance relates to courses taken at TTC.

  1. CREDIT COURSE REIMBURSEMENT
    The TTC Foundation provides reimbursement to full-time permanent employees for a portion of the costs of successfully completing credit courses at accredited South Carolina institutions. These courses must directly relate to the employee's position or be required in a degree related to the employee's College position. If TTC courses meet the employee's curriculum requirements, the employee should take those courses at TTC.


    1. PROCEDURE FOR APPLYING FOR APPROVAL OF CREDIT COURSES: Before registering for the course, the employee must submit the "Tuition Assistance/Credit Course Assistance" application (TTC Form 2-4) to his/her supervisor. If the supervisor approves the application, the employee will forward the form to the Vice President/Dean for consideration. If the Vice President/Dean approves, he/she will route the completed request to the TTC Foundation's Executive Director. If funds are available, the TTC Foundation's Executive Director will sign the application authorizing funding and will return a copy to the applicant. Applicants must complete the process before registering for the course in order to qualify for ultimate reimbursement.

    2. REIMBURSEMENT FOR CREDIT COURSES: Employees may request reimbursement upon successful completion of the approved course(s). Employees must submit requests within 30 days of successful completion of the course and within the same fiscal year that the employee completed the course.

      The employee must submit the following to the TTC Foundation office:
      • "Request for Reimbursement from Professional Development/Foundation for Credit Course Activity" (TTC Form 2-5);
      • transcript, final grade report, or letter on institutional letterhead from the instructor that indicates course taken, grade received, and credits earned; and 
      • official receipt indicating the cost of tuition and fees.

    3. LIMITATIONS ON REIMBURSEMENT FOR CREDIT COURSES:
      1. Grade requirements
        1. Undergraduate courses -- Employees may seek reimbursement of tuition for those approved courses for which they earned a grade of "C" or better.
        2. Graduate courses -- Employees may seek reimbursement of tuition for those approved courses for which they earned a grade of "B" or better.
      2. Only full-time permanent employees may seek reimbursement. Employees who change status from full-time to part-time between the time of approval of and completion of courses and employees who leave TTC between the time of approval and completion of courses cannot seek reimbursement.
      3. Employees may not seek TTC Foundation funds to reimburse expenses covered under any other form of financial assistance.
      4. Employees may not seek reimbursement for auditing courses.
      5. Credit course applications are applicable for specific courses and terms. If an employee decides not to take the course, he or she should notify the TTC Foundation office. To take the course later, the employee must submit a new application.

  2. TRIDENT TECHNICAL COLLEGE TUITION ASSISTANCE PROGRAM
    To provide professional and personal growth opportunities for faculty and staff, the TTC Foundation may provide financial support for full-time permanent employees to take up to four semester credit hours per term in credit courses at TTC.


    1. BENEFITS AND RESTRICTIONS:
      1. The TTC Foundation will pay the costs of TTC tuition and required textbook(s) for full-time permanent employees to take up to four semester credit hours per term in any credit course for which they are qualified. To be eligible, an employee must have attained permanent full-time status for six months before the beginning date of the term when the course is offered.
      2. The employee may register for such courses during early or open registration periods, after obtaining the written approval of his or her supervisor, Vice President and the TTC Foundation's Executive Director.
      3. The tuition assistance benefit may not be used for auditing a course.
      4. To remain eligible for the program, an employee must earn at least a "C" in courses taken. An employee may withdraw from one course per academic year, subject to approval by the employee's supervisor, Vice President and the TTC Foundationís Executive Director. The TTC Foundation will not cover any expenses if the employee decides to re-register for the withdrawn course, unless approved by the employee's supervisor, Vice President and the TTC Foundation's Executive Director after a thorough eligibility review.
      5. The employee who does not earn the required course grade must reimburse the TTC Foundation for costs incurred. The employee who does not officially withdraw from the course before the end of the drop/add period is responsible for paying the non-refundable portion of tuition costs to the College.
      6. The employee is responsible for any income tax liability incurred as a result of this benefit.
      7. Members of the TTC Foundation's Board of Trustees monitor the program and receive input from the Presidentí Cabinet on an annual basis. The TTC Foundation Board reserves the right to modify or discontinue the program.

    2. COURSE APPROVAL AND FUNDING PROCESS:
      1. At least two weeks prior to registration, the employee secures signatures of his/her supervisor and Vice President on "Tuition Assistance/Credit Course Assistance" (TTC Form 2-4) and forwards it to the TTC Foundation's Executive Director for signature. State policy encourages employees to schedule classes during off-duty hours. Therefore, the employee's supervisor and Vice President will review the employee's work schedule to determine if an adjustment is necessary.
      2. The TTC Foundation office returns the white, yellow and pink copies to the employee, the gold copy to the supervisor, and retains a copy for TTC Foundation files.
      3. During registration, the employee gives the white copy to the cashier for tuition, the yellow copy to the bookstore for books, and retains the pink copy for his/her records.
      4. The College bills the TTC Foundation for tuition.


Updated January 06, 2003
Reviewed May 23, 2011

 

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