Human Resources and Employee Relations

8- 8-1 Employment Verification

TITLE	NUMBER	APPROVED DATE
EMPLOYMENT VERIFICATION	8-8-1	5-01-85
BASED ON POLICY NUMBER AND TITLE

Employment verification shall be defined as the act of providing employment-related information about employees (current or former, permanent or temporary) to persons outside of the College.
Requests for employment verification must be in writing and signed by the applicant. Supervisors should transfer any related telephone calls to the Employee Relations Office.
Only staff members assigned to the Employee Relations Office are authorized to release information for employment verification. When appropriate, the Employee Relations Office will consult with supervisors when completing verifications, particularly those requested by prospective employers. Any requests received by other offices should be forwarded to Employee Relations immediately for completion.
Only an employee's salary range, grade, job title, and job description may be released without written authorization of the employee.
Upon written authorization of the employee, more specific details such as exact salary, employment dates, and performance-related information may be disclosed.
Copies of employment verifications will become a part of an employee's official personnel file.