PURPOSE: It is essential that sound management practices and prudent fiscal policies be followed in administering grant programs. The Development Department and the Grants Accountant provide oversight in the management of grants and contracts; however, the successful operation of the program is primarily the responsibility of the project director.

On a periodic basis, a Program Review is held to monitor the implementation and management of all externally funded projects at Trident Technical College. This review does not substitute for or replace the responsibility of the Project Director, but provides an additional mechanism through which the President can ensure these programs meet the requirements of external funding agencies, and produce the greatest benefit to the College.

1. PROGRAM REVIEW PARTICIPANTS
   The following participate in the Program Review:
   
   
   • Director of Development, Chairperson (or other Development department staff as assigned)
     
   • Project Director Director of Purchasing
     
   • Grants Accountant Marketing Representative
     
   • Director of Personnel Project Director's Supervisor
     
     Additional Participants.
     The Program Review Chairperson may request other members of the College's faculty and staff to serve in monitoring various projects. The Chairperson selects these additional members based on their role and/or functions, or their special knowledge, to assist in implementation of a particular grant.
     
2. PROGRAM REVIEW RESPONSIBILITIES
   This process is intended to provide advisory assistance to the Project Director in implementing the grant; monitor progress in accordance with the grant's plan of operation and objectives; report the status of progress to the President and Vice President(s)/Dean(s) as appropriate; and make recommendations to the President when a project is not meeting its stated objectives or progressing as planned.
   
3. PROCEDURES
   The Director of Development, or other Development department staff as assigned, schedules a Program Review within two weeks of funding notification to the President. The purpose of this meeting is to orient the Project Director to the established internal operating procedures of the College, and both internal and external reporting requirements of the project. Funding agency reporting requirements are reviewed, as well as guidelines for project management. The Project Director is reminded that all hiring and purchasing must be done in accordance with Trident Technical College's policies and procedures. The meeting provides an opportunity to answer the Project Director's questions and provides an effective start for the project.
   
   Development department staff provide advice and assistance as necessary to the Project Director in setting up the project, in establishing reporting procedures, and in working with the Grants Accountant and project staff to establish project accounts and fiscal management procedures. Development department staff monitor the progress of the project as set forth in the proposal. Any substantial changes in program objectives require consultation with Development department staff, appropriate supervisors, and the funding agency.
   
   When a project is not progressing according to plan, the Program Review Chairperson reports the status to the President with recommended action. If deemed necessary, the Chairperson calls a Program Review meeting within two weeks after notifying the President. At this meeting, the status of the project is reviewed and recommendations to resolve any problems are made. Recommendations are forwarded to the President with copies of the report provided to the Project Director, Project Director's supervisor, and appropriate Vice President/Dean.
   
4. COMPLIANCE
   The Program Review is an oversight procedure. The Development Department is responsible for compliance with the oversight procedures and for reporting to the President. Corrective actions recommended and approved by the President are the responsibility of the Project Director.