|CLOSING ACADEMIC PROGRAMS
S.C CODE ANN. §§ 59-53-10
PURPOSE: To ensure that students, faculty and staff encounter minimal disruption in their educational progress and work environment when the college decides to terminate an academic certificate, diploma or degree program.
Definitions (based on State Board of Technical and Comprehensive Education [SBTCE] Procedure 3-1-301-1)
When a program is closed, the College places it on suspension (in Hold status in Trident Technical College’s (TTC’s) database) for the amount of time specified in SBTCE Procedure 3-1-301-1: one year for certificates, three years for diplomas and degrees. When a program is under suspension, no new students can be admitted; however, students already in the major can graduate.
After its period of suspension, the College places the program on cancelation (Inactive status in TTC’s database) for the amount of time specified in SBTCE Procedure 3-1-301-1: one year for certificates, three years for diplomas and degrees. When a program is in canceled (inactive) status, students can no longer graduate; the college is no longer authorized to award the credential.
The decision to close an academic program may be based on a number of criteria, including but not limited to the following:
- Productivity (numbers of students enrolled or numbers of graduates)
- Obsolescence (changes in technology or economic climate of the service area)
- Legislation or licensure changes (credential is no longer required or credential must be at a higher level)
- Financial considerations
Vice President for Academic Affairs
The decision may be based on the recommendation of the faculty, the academic advisory committee, or the SBTCE, but in every case the final decision to close an academic program will be initiated by the Vice President for Academic Affairs and approved by the President.
If the recommendation has not come from the faculty, the Vice President for Academic Affairs will notify the appropriate dean and discuss any concerns related to faculty deployment.
Assistant Vice President of Academic Programs
As soon as the Vice President has approved the closing of a program, the Assistant Vice President of Academic Programs will take the following actions:
- Change the program status in TTC's database to H (Hold, or suspension) and remove future catalog years.
- Notify Admissions, Registrar, Financial Aid/VA, Recruiting, Marketing and Advancement.
- Request from the office of Institutional Research a list of all students with active matriculations in the program (including those not currently enrolled at TTC).
- Remove mention of the program from relevant sections of the upcoming TTC catalog.
- Send the list of majors to the appropriate academic program owner.
- Send notification forms to State System office at the time of the annual Program Evaluation Report.
- Change program status in TTC's database to I (Inactive, or cancellation) at the end of the period of suspension.
- Notify SACS Institutional Liaison and Assistant Vice President of Student Services that the program has been made Inactive.
Remove programs from application (print and online). Remove programs from the auto-move-to student process.
Remove mention of programs from future marketing materials
Send email to current students notifying them of the program’s suspension; notify other majors who are not current TTC students via US mail. Notification should explain how long students have to complete the program and should invite students to make an appointment with an advisor to plan for completing requirements or changing major, as appropriate. In some programs, announcements to students during class may be appropriate as well.
Plan a schedule of course offerings that will allow current students to finish in the time allowed. Notify the Director of Instructional Services which courses will be closing along with the last term each will be offered.
Monitor enrolled students each semester to see if they are staying on track or changing their major.
Update majors of those students determined by program faculty to require change of major.
Assistant Vice President of Student Services
Close inactive (canceled) programs with the US Department of Education and with the US Department of Veterans Affairs.
SACS Institutional Liaison
Notify SACS when programs have been made inactive.