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BASED ON POLICY NUMBER AND TITLE
| SBTCE NO. 3-2-104 RETENTION OF STUDENT RECORDS |
PURPOSE: To outline the requirements for instructors to submit a change of grade to the Registrar's Office for a student's official college records.
- CHANGE OF GRADE
Students seeking a change of grade must contact the instructor who originally assigned the grade. Instructors approving a change of grade will complete a "Change of Grade Request" form (No. TS-30).
After completing information on the Change of Grade form pertaining to the student, course, and reason for the grade change, the instructor signs and forwards the Change of Grade Request form to the appropriate department head for authorization. The department head will then forward the form to the Registrar's Office for the grade change to be processed. At no point in the process are students to handle change of grade forms.
The grade change becomes official only after the Registrar or a designated representative signs the form and
enters the changed grade into the student's computerized records.
The Registrar signs and distributes copies of the Change of Grade form to the instructor.
5. LIMITATIONSIn accordance with Procedure 16-0-6, students must complete the coursework for an incomplete Grade ("I") by mid-term of
the following semester. Unless the instructor submits a Change of Grade form by the appropriate date during the academic
term an incomplete grade of "I" automatically converts to a grade of "F". Instructors must submit a change of grade request
(other than an incomplete) within two semesters after the term when the original grade was assigned.
NOTE: Exceptions to the above will be at the discretion of the Assistant Vice President for Instruction.
Updated January 31, 2007