TTC's Policies and Procedures > Admissions and Registrar > 16- 0-5 Grade Changes
16- 0-5 Grade Changes
TITLE NUMBER APPROVED DATE
GRADE CHANGES 16 - 0 - 5 7-24-95
 
BASED ON POLICY NUMBER AND TITLE
 SBTCE NO. 3-2-104  RETENTION OF STUDENT RECORDS   

PURPOSE:  To outline the requirements for instructors to submit a change of grade to the Registrar's Office for a student's official college records.
  1. CHANGE OF GRADE
    Students seeking a change of grade must contact the instructor who originally assigned the grade.  Instructors approving a change of grade will complete a "Change of Grade Request" form (No. TS-30).

  2. INSTRUCTOR
    After completing information on the Change of Grade form pertaining to the student, course, and reason for the grade change, the instructor signs and forwards the Change of Grade Request form to the appropriate department head for authorization.  The department head will then forward the form to the Registrar's Office for the grade change to be processed.  At no point in the process are students to handle change of grade forms.

     3.  REGISTRAR
          
The grade change becomes official only after the Registrar or a designated representative signs the form and 
           enters the changed grade into the student's computerized records.

      4.  DISTRIBUTION
          
The Registrar signs and distributes copies of the Change of Grade form to the instructor.

      5.  LIMITATIONS
          
In accordance with Procedure 16-0-6, students must complete the coursework for an incomplete Grade ("I") by mid-term of 
          the following semester.  Unless the instructor submits a Change of Grade form by the appropriate date during the academic 
          term an incomplete grade of "I" automatically converts to a grade of "F".  Instructors must submit a change of grade request
          (other than an incomplete) within two semesters after the term when the original grade was assigned.

   
NOTE:  Exceptions to the above will be at the discretion of the Assistant Vice President for Instruction.
   

 


Updated January 31, 2007

 

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