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BASED ON POLICY NUMBER AND TITLE
|SBTCE 3-2-105.1 GRADING SYSTEM AND STANDARDS OF STUDENT PROGRESS|
Purpose: After the official drop/add period ends, a student may withdraw from a course and receive a "W" through the date published in the academic calendar as the last date to withdraw.
- STUDENT RESPONSIBILITY
The student is responsible for initiating the paperwork required to process a withdrawal from a course. Students who do not initiate a withdrawal by the last date to withdraw will receive academic grades in the courses.
- WITHDRAWAL FORM
To receive a "W," the student must complete and submit a Withdrawal form to the Registrar's office by the official last date to withdraw.
- VETERAN STUDENTS
Students receiving Veterans' benefits are required to obtain verification of the last date of attendance and the instructor's signature for inclusion on the Withdrawal form.
- FINANCIAL AID AND SCHOLARSHIP RECIPIENTS
Financial Aid recipients should discuss course withdrawal with the Financial Aid office. The federal government will not pay for a course and may suspend financial aid to students who withdraw from the same courses more times than federal guidelines permit.
Scholarship recipients should discuss course withdrawal with a financial aid officer to determine if the reduction in credit hours will affect eligibility to receive further scholarship aid.
- POSTING OF W
The grade of "W" will be entered on the student's academic record and will be reflected on the student's official academic transcript. The grade of "W" does not affect the student's academic record or GPA.
- REFUND POLICY
The Finance office processes refunds for withdrawal according to the College's pro-rated refund policy.
- COURSE SYLLABI
Faculty should publish the College's Withdrawal policy and the official last date to withdraw from the course
in all course syllabi.
- LAST DATE OF ATTENDANCE
The Last Date of Attendance (LDA) is required for all Veteran students who withdraw. Veteran students are required to submit a completed Withdrawal form to the Registrar's office with the instructor's signature and a recorded Last Date of Attendance. The Registrar's office will record the Last Date of Attendance for all non-Veteran students as the date the student withdrew from the course.
Updated September 27, 2007