PURPOSE: The authority to issue as well as certify the authenticity of student transcripts resides solely with the Registrar. The Dean of Enrollment Services will assume such authority in the absence of the Registrar.

1. OFFICIAL TRANSCRIPTS
   The Registrar releases official transcripts in accordance with the Family Educational Rights and Privacy Act of 1974, except as required by court order or subpoena.  External third party requests for a student transcript require written authorization from the student.
   
   
2. ISSUED TO STUDENT
   Transcripts issued to students will include an academic history and an "Issued to Student" designation. Transcripts issued to students do not include the Registrar's signature or the College Seal, and are only given to the student initiating the transcript request.
   
   
3. ADVISOR TRANSCRIPT
   An advisor transcript includes a student's academic history and a "For Advisor's Use Only" designation. Advisor transcripts do not carry the Registrar's signature or the College Seal.  Advisor transcripts are restricted to appropriate college personnel.  Advisor transcripts are for internal College use and are not releasable to a student or anyone acting on a student's behalf.
   
   
4. REQUESTS
   A student requesting the issuance of a transcript must complete and sign a transcript request form or submit a signed correspondence containing information pertinent to the request.  The Registrar may require proper identification  prior to processing a request.
   
   
5. RECORD KEEPING
   The Registrar's Office maintains records of the issuance of transcripts for six months prior to disposal.
   
   
6. TRANSCRIPTS - EXTERNAL INSTITUTIONS
   External transcripts or credentials become part of a student's academic record. The Registrar will not released external documents or copies for a student or anyone acting on a student's behalf with the exception of  written permission provided from the issuing agency or institution.
   

Updated January 31, 2007